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Best Productivity Apps you need to use now

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by | Sep 29, 2023

According to research, employee productivity is generally below 60%. Office workers are only productive for 31% of their workday. Productivity for individuals and teams is important to stay ahead in this fast world. From sharing daily schedules and morning routines to mastering time-blocking strategies, people are constantly seeking ways to work smarter and more efficiently.

We have a multitude of tools and software that can help us streamline our work processes and accomplish more in less time. Whether you’re striving to optimize your personal efficiency or seeking ways to enhance team and company productivity, the right software can be a game-changer.

If you search online, you will find a bunch of apps and applications to make your work smooth and easy. You can use these tools to accomplish tasks more effectively, track your time better, and achieve greater success. But the question is, which are the best productivity apps?  To help you out, we have compiled a list of the best productivity software. Read on to discover the features and benefits of the these best productivity apps.

Best Productivity Apps you need to use now 

1. DocuSign

DocuSign provides a comprehensive solution in the field of electronic signatures. With its array of features and user-friendly interface, it has secured its position as the world’s premier eSignature platform, trusted by over a million customers and a staggering billion users across 180 countries.

One of DocuSign’s standout capabilities is its ability to streamline the agreement process. What more? Users can swiftly send, sign, and track agreements from virtually any device, ensuring unparalleled convenience and efficiency.

So why do you need to use the software?  This saves time and boosts customer satisfaction by providing a superior signing experience.

Furthermore, DocuSign empowers businesses to standardize their agreement procedures, reducing manual work and increasing the accuracy of agreements. The platform’s integration capabilities make it adaptable to existing business systems, enhancing overall workflow. What sets DocuSign apart is its impressive track record. A remarkable 80% of agreements are completed within 24 hours, with 44% taking less than 15 minutes, demonstrating its agility.

Besides, DocuSign offers robust customer support, ensuring you’re never left in the dark. With 350+ integrations and APIs, it seamlessly fits into your existing software ecosystem. In addition, DocuSign eSignature boasts the most 5-star reviews on major app stores, illustrating its popularity.


API usage Plan

  • Free
  • Starter: $50
  • Intimidate: $300
  • Advance: $480

Real Estate plan for e Signature 

  • Personal: $10/month per user
  • Standard: $25/month per user
  • Business pro: $40/month per user

2. Wrike

Wrike stands out for its ability to cater to the diverse needs of teams and organizations. It is a multi-channel project management platform.  Wrike simplifies collaboration, boosts productivity, and helps individuals focus on meaningful work. How?

Wrike thrives on simplicity and unity. It brings people and tasks together in one centralized hub, eliminating complexity. This approach liberates users to channel their energies towards their most meaningful endeavors. Whether you’re managing projects, collaborating on tasks, or optimizing workflows, Wrike offers unparalleled power, versatility, and user-friendliness.

One of Wrike’s standout attributes is its adaptability to many industries. It empowers users to tailor their dashboards and workflows, aligning them with their unique working styles and project requirements. This customization ensures that Wrike seamlessly integrates into various organizational structures.

We found that the platform facilitates automated workflows and integrates with 400 third-party apps. It also facilitates real-time collaboration and feedback.

Besides, for teams and organizations seeking to streamline their request intake procedures, Wrike provides custom request forms. These forms simplify and standardize the process, ensuring seamless communication across teams.

Wrike has garnered the trust of over 20,000 satisfied customers. Its ability to adapt, integrate, and empower makes it a compelling choice for businesses looking to thrive in a competitive world.


  • Free plan
  • Team: $9.80/user/month
  • Business: $24.80/user/month

3. Todoist

The Todoist cross-platform to-do list application seamlessly bridges the gap between mobile and web environments. Its accessibility on smartphones, tablets, laptops, and desktops ensures you’re never far from a meticulously organized task list. Amazing right? We think incorporating apps like Todolist can streamline your work.

It excels in individual task management, making it the perfect companion for those seeking a structured approach to personal organization.

The app’s prowess lies in its ability to empower users to achieve their to-do lists and work goals. Todoist offers a range of features, even in its free version, for scheduling, task management, and collaboration. If you prefer simplicity, the free interface provides all the essential tools to keep you on track.

Todoist’s paid plan unlocks advanced project management capabilities for those looking to supercharge their productivity. This feature allows you to break down sprawling projects into manageable tasks and assign due dates for each one, ensuring nothing slips through the cracks.

One of the standout features of Todoist is its versatility. The free option enables you to create tasks, add task-specific details, set due dates, and establish task priorities. Should you opt for the Pro plan, you gain access to over 10 themes to personalize the app to your liking.


Free; Pro plan at $4 per month for annual plans

4. Zoho Meeting

Following the pandemic, it has become more imperative to collaborate with your team from home.  Zoho Meeting is a versatile solution catering to all your online meeting and webinar needs. The app seamlessly adapts to the evolving landscape of hybrid work, making it an ideal choice for businesses of all sizes. There are several reasons why we have put it on our list.

Zoho Meeting is a reliable online web conferencing tool enabling businesses to enhance collaboration effortlessly. To collaborate with your team from anywhere, you need a tool to share your plan and conduct audio-video conferences.

You can conduct web meetings, complete with screen sharing, for a remote audience spread across the globe. This saves time and money and promotes real-time virtual interactions, which are invaluable in today’s fast-paced business world.

One notable feature is its tight integration with Zoho CRM. This synergy allows you to seamlessly schedule, invite, host, and even access meeting reports. Streamline your customer interactions with recordings directly from your CRM account.

Zoho Meeting doesn’t stop at internal meetings; it’s a powerful tool for sales and marketing endeavors. With just a few clicks, you can organize cost-effective sales and marketing meetings, showcasing your products and services to potential clients. By enabling online presentations it facilitates efficient customer communication. Moreover, Zoho Meeting is an excellent platform for reaching new prospects and announcing product launches to your existing customer base.


  • Free
  • Meeting: Starts at $1
  • Webinar: Starts at $8

5. Airtable

Airtable is a cloud-based project management software that redefines how teams store, organize, and collaborate on structured data.

Airtable provides teams with a robust platform for managing their data in real time. It allows you to structure and organize information in a visually intuitive manner.

With its visually appealing and user-friendly interface, Airtable simplifies data management. Its spreadsheet-like design is approachable for both beginners and experienced users.

Airtable offers templates that expedite the setup process. These templates cover various use cases, from project management to content planning, making it easy to start. One of Airtable’s standout features is its real-time collaboration and communication capabilities. Team members can collaborate on projects, edit data, and communicate within the platform, fostering seamless teamwork.

Whether you’re tracking projects, inventory, or contacts, you can tailor Airtable to align with your unique workflow.

Airtable goes beyond basic data management; it empowers teams to create custom apps on top of their shared data. This flexibility is invaluable in adapting to changing market conditions and evolving goals. Let us inform you Airtable is used by over 300,000 organizations, including 80% of the Fortune 100.


  • Free
  • Team: $20 per seat/ month billed annually
  • Business: $45 per seat/month billed annually

6. Teamwork

Teamwork, a cloud-based productivity tool. It is a dynamic solution designed to enhance task management, optimize time tracking, and streamline cross-functional projects. It caters to teams of all sizes and experience levels.

Teamwork excels in task management, allowing you to create, structure, and organize tasks effortlessly. This feature is the cornerstone of effective project planning and execution, helping you achieve your goals precisely.

The most important thing about increasing productivity is to manage time. Teamwork helps you keep your projects on track and within budget by tracking time efficiently. Teamwork enhances productivity by introducing rules-based automation. This feature enables you to automate repetitive tasks and processes, saving you valuable time and reducing the risk of errors. Teamwork’s intuitive interface and user-friendly design make it accessible to beginners and experienced project managers. Whether you’re working on a small team or a large-scale project, Teamwork adapts to your needs.


  • Free
  • Starter: $5.99/user/month (minimum 3 users)
  • Deliver: $9.99/user/month (minimum 3 users)
  • Grow: $19.99/user/month (minimum 5 users)

7. Calendly

Do you need a tool to manage meeting schedule and work if you want to increase your team’s productivity? Calendly is a game-changer in simplifying the arduous task of scheduling meetings. It offers an intuitive and efficient solution for coordinating schedules that eliminates the need for back-and-forth emails.

Calendly seamlessly integrates with your calendar, ensuring your availability is always current. You can connect it to popular calendar platforms like Google Calendar and Outlook.

You can set your availability preferences, including the duration of time slots (e.g., 15 minutes, 30 minutes, 45 minutes). Calendly adapts to your unique scheduling needs. Once your account is set up, scheduling a meeting becomes a breeze. Simply share your Calendly link with the relevant parties, and they can effortlessly choose a time slot that suits them, all without the need for lengthy email exchanges.


Free for Basic Plan users. Upgrade to the Premium Plan for $8/month and the Pro plan for $12/month.

8. Slack

You have probably already heard about Slack. It is a versatile desktop and mobile communication platform, revolutionizing team collaboration and communication.

Slack offers a dynamic platform for team communication. It enables direct messaging for one-on-one conversations and the creation of locked and public channels. These channels can cover various aspects, including company culture, specific projects, and individual departments.

Slack’s real-time communication capabilities foster seamless interactions within your team. Whether in the office or on the go, you can stay connected and updated, ensuring that critical information is shared promptly.

Suppose you are running an IT company. Slack excels in bringing developers, coders, and resources together. This is essential for agile teams and those focused on rapid code release. The platform enhances collaboration among technical teams, enabling the swift development and deployment of projects. Slack goes beyond simple communication; it also helps teams streamline their workflows. Users can automate routine tasks, resolve urgent issues efficiently, and ensure that processes run smoothly.

Slack’s user-friendly interface and availability on both desktop and mobile devices make it a top choice for modern teams. It doesn’t just improve communication; it transforms how teams collaborate and stay connected.


  • Free
  • Pro: 7.25 USD/month
  • Business: 12.50 USD/month

9. Microsoft 365

How can we make a list of productivity software without mentioning Microsoft 365? Microsoft 365, formerly known as Office 365, is a comprehensive suite of cloud-based productivity tools designed to empower individuals and organizations in the digital age. It combines the familiar Microsoft Office applications we’ve come to rely on with an array of cloud-based services, making it an all-encompassing solution for modern work environments.

Microsoft 365 includes the core Office apps like Word, Excel, PowerPoint, and Outlook, ensuring that users have access to the essential tools for document creation, data analysis, presentations, and email communication.

OneDrive, the cloud storage component of Microsoft 365, offers secure and accessible storage for all your files. It allows users to access their documents, photos, and videos from anywhere, on any device, and collaborate with others in real time. Microsoft 365 fosters teamwork with tools like SharePoint and OneNote. It enables document sharing, co-authoring, and project collaboration. It empowers organizations to work together efficiently.

The platform offers various plans and subscription options to suit different user and organizational needs. It can scale with your business, ensuring that you have access to the tools you require as you grow.


  • Microsoft 365 Family  $99.99/year
  • Microsoft 365 Personal  $69.99/year

10. Grammarly 

The Grammarly application has become a go-to tool for professionals and individuals who want to improve their writing skills. The platform recently added an AI feature to make work more easy.

Grammarly provides real-time grammar and spelling checks as you write, ensuring that your text is free from errors. It highlights mistakes and offers suggestions for corrections, making proofreading a breeze. Beyond basic grammar checks, Grammarly helps improve writing style and clarity. It helps you find the right words to express your ideas by suggesting synonyms and vocabulary improvements.

Grammarly includes a plagiarism checker that scans your text against a vast database. You can use Grammarly wherever you write, including web browsers, Microsoft Office applications, and mobile devices.


  • Free
  • Premium: $12/month
  • Business: $15/month

11. Google Workspace 

Google Workspace is a comprehensive suite of cloud-based productivity and collaboration tools from Google. It empowers teams and organizations by enhancing communication, collaboration, and productivity in a cloud-based environment. With Google Workspace, users can manage their emails efficiently with features such as advanced search, labels, and organization tools.

Google Drive provides cloud storage for files, documents, and media. It allows for easy document sharing and collaboration in real-time, with features like Google Docs, Sheets, and Slides.

Google Workspace includes Google Meet for video conferencing and online meetings. It offers high-quality video and audio capabilities, making it a valuable tool for remote work and team communication.

Google Calendar simplifies scheduling and time management. Google Chat offers real-time messaging and collaboration within your workspace. Google Workspace Marketplace offers a wide range of third-party applications and integrations that can enhance productivity and expand the functionality of Google Workspace.


  • Free
  • Business Starter: 6 USD
  • Business Standard: 12 USD
  • Business Plus: 12 USD
  • Enterprise: Contact Sales for pricing

Final Words

Focus on finding the apps that align with your goals to maximize your productivity. It’s not about quantity but selecting the right ones for your needs. Experiment, discover what works for you, and remember that the best productivity app is the one that helps you achieve your goals efficiently. So, explore the options, but keep your unique needs in mind as you build your digital toolkit.


How effective are productivity apps?

Productivity apps can be highly effective when used to streamline tasks and improve organization.

What does a productivity app need to have for you to consider using it?

A productivity app needs to be user-friendly, customizable, and compatible with my devices for me to consider using it.

What are the four most common types of productivity software?

The four most common types of productivity software are word processing, spreadsheet, presentation, and task management software.

What is the most popular and widely used productivity software?

Microsoft Office and Google Workspace are among the most popular and widely used productivity software suites.

Why are productivity tools important?

Productivity tools are important because they help optimize workflow, save time, and enhance efficiency.

What tools can I apply to improve productivity?

To improve productivity, you can apply tools like task managers, calendars, project management software, and communication apps.

How is technology influencing the work performance of people?

Technology influences work performance by providing tools for automation, collaboration, and data analysis. Besides, you can save time and money using software and AI tools instead of hiring employees.

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